Transactions (expenses, income and transfers)

The key notion of the program is a transaction. It stands for any expense, income, or transfer of money from one account to another. The transaction must be associated with one of the accounts (or two accounts in case of money transfer from one account to another). The list of transactions is displayed in the main window of the program. To view the transactions of a particular account, the user needs to select this account from the list in the left area of the main window.

The user can sort transactions by any field and change the width of the columns. In the view settings window (right click on the transactions list header or button "View settings" at the top-right of the window), one can specify which columns to display and define their order.

Transactions can be of four types: income, expense, transfer of money from one account to another and loan repayment. In case of money transfer between accounts with different currencies, it is necessary to indicate the currency exchange rate. The exchange rate is entered automatically from the appropriate reference source, but it can also be specified for each transaction separately.

Transaction management

To create a new transaction, one needs to enter minimum of data – the amount of the transaction, date, and account. All other parameters are optional.

Available transaction fields:

1. Transaction type – transactions can be of four types: income, expense, transfer of money from one account to another and loan repayment.
2. Fill form button – will help the user enter frequently repeated transactions, without the need to fill in all transaction details into the form again. Just select a preset transaction from the list and edit the values, such as quantity or sum. Other fields are completed automatically.
3. Source account – this is the account, which is used to move the transaction money from.
4. Target account – this is the account, where the transaction money will come to.
5. Price, quantity and sum (for income and expenses) or the write-off sum, exchange rate and sum entered in an account (for transfers). The user only needs to complete any two fields, the third field will be calculated automatically.
6. Date – the day when the transaction is made. By default, the date is the current day, or the day of the last entered transaction.
7. Category – the user can select one of the categories, or create a new one. It’s recommended to specify the category for each transaction to be able to track expenses.
8. Family member – the user can specify who exactly spent or received money.
9. Tag – tags allow grouping categories by one more attribute.
10. Notes – the user can enter any comment describing the transaction.
11. Files – the user can link external files to each transaction.
12. Custom fields (3 fields) – the program provides three extra fields (two textual and one checkbox). One can use custom fields to enter any important information, such as receipt number, confirmation, transaction number in the bank account statement, etc. The name and display of the custom fields can be configured in the settings window of the database.

Use the «Hide fields» button to hide (or show) optional settings.